Beyondrelational

Friday, October 22, 2010

Useful Shortcut Keys




Other useful shortcut keys



Key                                                     »»» Description



ARROW KEYS  »»» Move one cell up, down, left, or right in a worksheet.


CTRL+ARROW KEY  »»» moves to the edge of the current data region in a worksheet.


SHIFT+ARROW KEY  »»» extends the selection of cells by one cell.


CTRL+SHIFT+ARROW KEY  »»» extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.


LEFT ARROW or RIGHT ARROW  »»» selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons.


DOWN ARROW or UP ARROW  »»» selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.


DOWN ARROW or ALT+DOWN ARROW  »»» opens a selected drop-down list.


BACKSPACE  »»» Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.


DELETE  »»» Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.


END  »»» Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is visible.


CTRL+END  »»» moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.


CTRL+SHIFT+END  »»» extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.


ENTER  »»» Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often theOK button).


ALT+ENTER  »»» starts a new line in the same cell.


CTRL+ENTER  »»» fills the selected cell range with the current entry.


SHIFT+ENTER  »»» completes a cell entry and selects the cell above.


ESC  »»» Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.


HOME  »»» Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is visible.


CTRL+HOME  »»» moves to the beginning of a worksheet.


CTRL+SHIFT+HOME  »»» extends the selection of cells to the beginning of the worksheet.


PAGE DOWN  »»» Moves one screen down in a worksheet.


ALT+PAGE DOWN  »»» moves one screen to the right in a worksheet.


CTRL+PAGE DOWN  »»» moves to the next sheet in a workbook.


CTRL+SHIFT+PAGE DOWN  »»» selects the current and next sheet in a workbook.


PAGE UP  »»» Moves one screen up in a worksheet.


ALT+PAGE UP  »»» moves one screen to the left in a worksheet.


CTRL+PAGE UP  »»» moves to the previous sheet in a workbook.


CTRL+SHIFT+PAGE UP  »»» selects the current and previous sheet in a workbook.


SPACEBAR  »»» In a dialog box, performs the action for the selected button, or selects or clears a check box.


CTRL+SPACEBAR  »»» selects an entire column in a worksheet.


SHIFT+SPACEBAR  »»» selects an entire row in a worksheet.


CTRL+SHIFT+SPACEBAR  »»» selects the entire worksheet.
* If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
* When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.


ALT+SPACEBAR  »»» displays the Control menu for the Microsoft Office Excel window.


TAB  »»» Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.


SHIFT+TAB  »»» moves to the previous cell in a worksheet or the previous option in a dialog box.


CTRL+TAB  »»» switches to the next tab in dialog box.


CTRL+SHIFT+TAB  »»» switches to the previous tab in a dialog box.

Function Keys


 Function keys
Key  »»» Description
F1                  »»» »Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.

F2                  »»»  »Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.

F3                  »»»  »Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.
F4                  »»»  »Repeats the last command or action, if possible.
CTRL+F4 closes the selected workbook window.
F5                  »»»  »Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
F6                  »»»  »Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon.
CTRL+F6 switches to the next workbook window when more than one workbook window is open.
F7                  »»»  »Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.

F8                  »»»  »Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.

F9                  »»»  »Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.

F10                 »»»  »Turns key tips on or off.
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
CTRL+F10 maximizes or restores the selected workbook window.

F11                 »»»  »Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

F12  »»» »Displays the Save As dialog box.

Thursday, October 21, 2010

CTRL combination shortcut keys


CTRL combination shortcut keys
Key                                          »»» Description
CTRL+SHIFT+(  »»» Unhides any hidden rows within the selection.
CTRL+SHIFT+)   »»» Unhides any hidden columns within the selection.
CTRL+SHIFT+&   »»» Applies the outline border to the selected cells.
CTRL+SHIFT_   »»» Removes the outline border from the selected cells.
CTRL+SHIFT+~   »»» Applies the General number format.
CTRL+SHIFT+$   »»» Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+%   »»» Applies the Percentage format with no decimal places.
CTRL+SHIFT+^   »»» Applies the Exponential number format with two decimal places.
CTRL+SHIFT+#   »»» Applies the Date format with the day,  month,  and year.
CTRL+SHIFT+@   »»» Applies the Time format with the hour and minute,  and AM or PM.
CTRL+SHIFT+!   »»» Applies the Number format with two decimal places,  thousands separator,  and minus sign (-) for negative values.
CTRL+SHIFT+*       »»» Selects the current region around the active cell (the data area enclosed by blank rows and blank  columns).
In a PivotTable,  it selects the entire PivotTable report.
CTRL+SHIFT+:    »»» Enters the current time.
CTRL+SHIFT+"     »»» Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus (+)  »»» Displays the  Insert  dialog box to insert blank cells.
CTRL+Minus (-)  »»» Displays the  Delete  dialog box to delete the selected cells.
CTRL+; »»» Enters the current date.
CTRL+`   »»» Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+'   »»» Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1   »»» Displays the   Format Cells  dialog box.
CTRL+2  »»» Applies or removes bold formatting.
CTRL+3  »»» Applies or removes italic formatting.
CTRL+4  »»» Applies or removes underlining.
CTRL+5  »»» Applies or removes strikethrough.
CTRL+6  »»» Alternates between hiding objects  displaying objects  and displaying placeholders for objects.
CTRL+8  »»» Displays or hides the outline symbols.
CTRL+9  »»» Hides the selected rows.
CTRL+0  »»» Hides the selected columns.
CTRL+A  »»» Selects the entire worksheet.
If the worksheet contains data,  CTRL+A selects the current region. Pressing CTRL+A a second
time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula  displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+B  »»» Applies or removes bold formatting.
CTRL+C  »»» Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D  »»» ses the  Fill Down  command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F  »»» Displays the             Find and Replace  dialog box  with the  Find  tab selected.
SHIFT+F5 also displays this tab  while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with theFont tab selected.
CTRL+G  »»» Displays the  Go To  dialog box.
F5 also displays this dialog box.
CTRL+H  »»» Displays the             Find and Replace  dialog box,  with the  Replace tab selected.
CTRL+I  »»» Applies or removes italic formatting.
CTRL+K  »»» Displays the             Insert Hyperlink  dialog box for new hyperlinks or the  Edit Hyperlink  dialo g b ox for selected existing hyperlinks.
CTRL+N  »»» Creates a new,  blank workbook.
CTRL+O  »»» Displays the Open  dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P  »»» Displays the Print  dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with theFont tab selected.
CTRL+R  »»» Uses the Fill Right  command to copy the contents and format of the leftmost cell of a selected  range into the cells to the right.
CTRL+S  »»» Saves the active file with its current file name,  location,  and file format.
CTRL+T  »»» Displays the Create Table  dialog box.
CTRL+U  »»» Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
CTRL+V  »»» Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object  text  or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object  text  or cell contents on a worksheet or in another program.
CTRL+W  »»» Closes the selected workbook window.
CTRL+X  »»» Cuts the selected cells.
CTRL+Y  »»» Repeats the last command or action,  if possible.
CTRL+Z  »»» Uses the Undo  command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Common Control Panel applets


Common Control Panel applets

Accessibility Options    »»» access.cpl 
Add New Hardware Wizard        »»» hdwwiz.cpl 
Add/Remove Programs       »»»    appwiz.cpl 
Date and Time Properties   »»»  timedate.cpl 
Display Properties »»»     desk.cpl 
FindFast »»»                                           findfast.cpl 
Folder Properties *  »»»               folders 
Fonts Folder *    »»»        fonts 
Internet Properties »»»  inetcpl.cpl 
Joystick Properties »»»  joy.cpl 
Keyboard Properties »»»  main.cpl keyboard 
Mouse Properties »»»  main.cpl 
Network Properties »»»  ncpl.cpl 
Password Properties »»»  password.cpl 
Phone and Modem options »»»  telephon.cpl 
Power Management »»»  powercfg.cpl 
Printers Folder * »»»   printers 
Regional settings »»»  intl.cpl 
Scanners and Cameras »»»  sticpl.cpl 
Sound Properties »»»  mmsys.cpl sounds 
Sounds and Audio Device Properties  »»» mmsys.cpl 
System Properties »»»  sysdm.cpl 
User settings »»»  nusrmgr.cpl 
TweakUI  »»»                                          tweakui.cpl   

Excel compare two column values

Excel compare two column values:
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Hopefully this is an easy one for you.  I have two columns of alphanumeric data that I want to compare.  The data in each column is a list of computer names.  I want to know what computers names in column A are NOT in column B.  Can you assist?  The output can be either in column C or in a separate worksheet.  Thanks in advance for any help you can provide.

Answer
In cell C1, enter the formula:

=IF(ISERROR(MATCH(A1,B:B,0)),A1,"")

and copy it down col C as far as your data goes. Calculate, and Col C will display all the computer names that appear in Col A but not Col B. (If desired, you can use sort to bring the Col C results to the top, or use advanced filter to extract the unique values of Col C elsewhere.)


**************************************************************

=A$1<>B$1 or =(A$1:A$10)<>B$1


***************************************************************

One way is to use conditional formatting.
 
Suppose the first column is A and the second is B.
 
Select A1 and use
 
Format >> Conditional formatting >> Formula is
 
Then put for the formula
 
=COUNTIF(B:B, A1)=0
 
Then click
 
Format >> Patterns
 
And choose a background color of your choice, followed by clicking OK and
 
OK again.
 
Finally, with A1 still selected, click the paintbrush and then spread the
 
paint down the list of values in column A; this paints the conditional
 
formatting onto those cells.

****************************************************************************

=if(A1<>B1,1,"")

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